SolutionsReconciliation
Every transaction matched to its record and posted to your ledger
Every transaction matched to its order, policy, member or branch record and posted to your ledger, with exceptions surfaced for review instead of found at month-end.
| Ref | Source | Amount | Status |
|---|---|---|---|
| SP-20931 |  | ₱ 12,480.00 | Matched |
| SP-20932 |  | ₱ 3,150.00 | Matched |
| SP-20933 |  | ₱ 27,900.00 | Matched |
| SP-20934 | Bank transfer | ₱ 8,400.00 | Exception |
| SP-20935 |  | ₱ 1,260.00 | Matched |
Reconciliation is where payment operations quietly break
Money moves fine. Keeping it accurate does not. Collections arrive across several providers and channels, each with its own report, and finance matches them back to orders, branches, policies or members by hand. Month-end stretches, errors are found late, and audits take longer than they should.
Delays across providers and channels
Each provider reports in its own format and on its own schedule, so matching takes days instead of following the transaction.
Manual matching to the record
Payments are matched to the ledger, policy, member or branch record in spreadsheets, line by line.
Audit and reporting slow every change
Without a complete, consistent record, every audit request and every process change takes longer than it should.
Matched, recorded and reported without manual work
Reconciliation is unified with collections and disbursements, so there is one ledger to close rather than several reports to compare.
Automated matching
Every transaction accepted through Online Payments is matched to its order, invoice, policy, member or branch record automatically.
Real-time reporting
Collections and settlement figures update as transactions settle, so finance sees the position without waiting for a provider report.
Exception handling
Mismatches are surfaced as exceptions and resolved through structured workflows, not discovered during close.
Audit-ready records
A complete, exportable record of every transaction and every change, for finance, auditors and regulators.
Inbound and outbound together
Payouts made through Disbursements are reconciled in the same ledger as collections, so both sides tie out.
Posted to your systems
Matched transactions are posted to your ERP and accounting system in the structure you already use.
What happens on every transaction
Matching follows each transaction through settlement, so the ledger stays current through the month.
Transaction lands
A collection or payout is processed on any channel or provider.
Matched to the record
SwiftPay matches it to the order, invoice, policy, member or branch it belongs to.
Posted or flagged
Matched items post to your ledger. Anything that does not match becomes an exception for review.
Reported
Settlement reports tie to every transaction, and the audit trail records each step.